Is Your SharePoint a Headache? Here’s How to Fix It!

Vice President of Business Development

Katheryn started her career in the tech industry at a startup, eventually moving into a position leading the technology team at an internet search firm. She brings expertise in enterprise software, strategic sales, go-to-market strategies, Saas technologies and product marketing. A supporter of the arts, Katheryn is into museums and travel, especially to Disneyland, near her home in Orange County, California.

SharePoint Implementation

SharePoint…love it or hate it?

Through the years, people have had a love/hate relationship with Microsoft’s Knowledge Management/Intranet offering.  Alright, it may be more “hate” than “love” if you tally the votes.

Management wants it to solve all their organization issues, IT just wants it to work and everyone to stop asking them how to use it.  And other business units seem to be left in the middle … struggling with how best to use, interact, and engage with this powerful platform.

Pointers to avoid SharePoint headaches:

 

Planning

Whether it’s a migration or a new implementation, please take the time to plan! It’s really important as an organization to have governance and buy in for the way SharePoint will be initially setup, organized, and accessed. This will help drive your resources to engage, communicate and collaborate in a way that you would like as an organization. Many organizations just do the initial setup and that is really not using all that SharePoint has to offer and you will end up with frustrated resources.
At the least be sure to establish basic guidance for your organization, such as expectations for document storage and the way you would like to collaborate. This will save a lot of time and help shape the way your company culture is represented in day-to-day interaction.

Training

Make sure you have sessions to ensure your resources are comfortable with your systems and know how to navigate to find what they need and ensure they are adhering to your organization’s best practices. SharePoint is NOT overly complex, however having some “lunch and learns” or videos will help you and your resources get the most out of what SharePoint has to offer.

Automation

Don’t just use Microsoft SharePoint for content storage and collaboration! It’s way more than a glorified file share, so be sure to explore other features and functionalities SharePoint can provide as a hub to other systems and applications. Repetitive, error-prone, or paper-based tasks can be automated and integrated with SharePoint and other tools to increase productivity within an organization.

At Artic, we really enjoy digging in and learning more about our client’s businesses, and how our expertise can help their organization. Some interesting takeaways from our recent SharePoint engagements:

  • Automation. A nation-wide building supply company struggled with paper-based processes and communication and collaboration with their over 180 locations. After interviewing various business units, Artic worked to implement SharePoint online across the organization, automating several processes, removing collective hours of time off individual approvals and reducing errors for a variety of approval processes.
  • Detailed, accurate and accessible volunteer data is crucial for the success of a Youth Tutor program servicing thousands of students across Western Washington. Artic worked with the team to understand the important data and created a SharePoint list to hold detailed information and included an automated and connected form to process new tutors. Data is all in one place, organized and easy to update and utilize, eliminating multiple excel spreadsheets, and a laborious manual entry process to track and manage volunteers.
  • A Washington-state environmental sustainability organization struggled with management of active stakeholders both in and outside of the organization needing content access. Artic utilized SharePoint’s external sharing and guest user features to provide targeted access for specific documents to the right audiences, while maintaining the overall security of the organization’s information.

This list is by no means exhaustive of all that goes into configuring and maintaining a SharePoint environment, but some of the key things to consider.
Reduce headaches and gain confidence in your organization’s SharePoint implementation.

Contact Artic to find out how.

 

Reinvent your business.
Win the future.

At Artic, we absolutely love partnering with great people. Whether you want to have us jump in and help you with your business, or would like to join ours, please send us your information and we’ll get in touch.

Industry Analysis

Get our expertise and views on business growth
and cutting edge technology.

Streamline Your Grant Management Process

There are many complexities and challenges in managing grants for a Nonprofit. Several dates and deliverables to manage, resources to organize, and grant proposals to submit! Grantors are asking for more details, more information, and if you are awarded a...

Read article

It’s Summertime! Baseball and Automation?

Yay! It’s nearly summer and that means we’re well into baseball season! Why does this make me think of building custom automation solutions (besides peanuts and cracker jack?)  Because, here in Orange County (where I am located), we are big...

Read article

Cloud Security and Governance

Are you sure your organization is secure and compliant? Yay, Cloud! With the rapid growth of cloud computing, businesses are expecting greater agility, scalability, and cost savings.  This also brings new challenges, two of the most significant being security and...

Read article